Enter a worth that defines an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base area type for a record. The system will use the accumulation of GLOA and GLA adjustments to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)

Enter user-defined codes from UDC table 15/AR that specify modifications to the base area type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base area type for gross leaseable area (GLA).

Program ID

The system shows one of the following worths:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section provides an introduction of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease occupied location (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a given period. You can supply the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property owners who can provide the information to potential renters.

When you run the R15141 program, the system:

- Uses the dates entered in the processing choices to identify the period of time, based upon the lease dates, for which the calculations use.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing choices enable you to specify how the system performs the calculations, in addition to whether the estimations must be carried out for all lease statuses and lease types. You can also run the program for specific building (organization system) category codes to determine tenancy for a group of structures (for instance, the tenancy on A-rated residential or commercial properties).

You can run and save several variations of the R15141 program. For circumstances, you can run the program using area worths from the first of the month and after that run the program once again using area values from the end of the month. You can likewise run the R15141 program to obtain GLA and GLOA results for a specified area definition to guarantee a more accurate denominator estimation for share element denominator and tenant exemption rule computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification location types specified in Area Definitions table (F15142) will be utilized to change the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for cost participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs obtain values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives enable you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system utilizes to calculate gross leasable locations (GLA) and gross lease occupied locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation approach from UDC table 15/OM that figures out the occupied area for a system. Values are:

1: Select area worths as of the very first day of the month.

2: Select location values as of the last day of the month.

3: Select location worths as of the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing choice. The system will then re-calculate tenancy.

1: Delete just. The procedure will end after the system deletes records from F15141.

Note. If you enter 1 in the Deletion Method processing option, you must still enter a computation method and location definition to determine the records the systems selects for removal.

5. Deletion Method

Specify how records are picked for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon information choice, date variety, computation method, and area meaning worths in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location definition to use to compute the occupied area for an unit.

The base area type is used to determine unadjusted location worths for GLOA and GLA. If you enter modification area types for GLOA and GLA, the system will apply those location totals up to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or uninhabited for the time period from the commitment date to the lease start date. Values are:

Blank: The system is uninhabited.

1: The system is inhabited.

Lease Status

Specify which rents to choose for processing based on the lease status