Enter a worth that specifies an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
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Base Area Type

Select the base location type for a record. The system will apply the build-up of GLOA and GLA changes to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that define changes to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location change 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base location type for gross leaseable area (GLA).

Program ID

The system displays among the following worths:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This section supplies a summary of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease inhabited location (GLOA) and gross leasable area (GLA) for all units in a structure or residential or commercial property for a specific duration. You can supply the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property owners who can provide the information to potential tenants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing choices to identify the duration of time, based on the lease dates, for which the computations apply.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing choices allow you to define how the system performs the estimations, in addition to whether the calculations ought to be performed for all lease statuses and lease types. You can also run the program for specific structure (company system) classification codes to identify tenancy for a group of structures (for example, the tenancy on A-rated residential or commercial properties).

You can run and save numerous versions of the R15141 program. For instance, you can run the program utilizing location values from the first of the month and then run the program again using area worths from completion of the month. You can also run the R15141 program to acquire GLA and GLOA results for a defined location definition to ensure a more precise denominator computation for share element denominator and tenant exemption rule computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change area types specified in Area Definitions table (F15142) will be utilized to change the worths for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expenditure involvement when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system utilizes to compute gross leasable locations (GLA) and gross lease occupied locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation technique from UDC table 15/OM that figures out the occupied area for a system. Values are:

1: Select area values as of the first day of the month.

2: Select area values as of the last day of the month.

3: Select location values since the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing option. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system erases records from F15141.

Note. If you get in 1 in the Deletion Method processing alternative, you must still go into a computation method and area definition to identify the records the systems picks for removal.

5. Deletion Method

Specify how records are selected for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data selection, date variety, calculation method, and area definition worths in the processing alternatives.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to calculate the occupied area for a system.

The base location type is utilized to compute unadjusted area worths for GLOA and GLA. If you get in change location types for GLOA and GLA, the system will apply those area amounts to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or vacant for the time period from the commitment date to the lease begin date. Values are:

Blank: The system is uninhabited.

1: The system is occupied.

Lease Status

Specify which leases to choose for processing based on the lease status