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Enter a worth that defines a location meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will use the build-up of GLOA and GLA modifications to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specify changes to the base area type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specifies modifications to the base area type for gross leaseable area (GLA).

Program ID

The system displays among the following worths:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This area supplies an introduction of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease inhabited location (GLOA) and gross leasable location (GLA) for all systems in a building or residential or commercial property for a given duration. You can supply the info from the R15141 report to brokers who are looking for residential or commercial properties to rent and to proprietors who can provide the information to prospective renters.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing choices to identify the time period, based on the lease dates, for which the estimations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA change values from the Area Master table (F1514).

Processing choices enable you to define how the system out the computations, in addition to whether the estimations need to be carried out for all lease statuses and lease types. You can also run the program for particular building (service system) category codes to figure out occupancy for a group of buildings (for example, the tenancy on A-rated residential or commercial properties).

You can run and keep multiple variations of the R15141 program. For instance, you can run the program using area worths from the first of the month and then run the program once again using area worths from the end of the month. You can likewise run the R15141 program to obtain GLA and GLOA results for a specified location definition to make sure a more precise denominator calculation for share aspect denominator and occupant exclusion guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types specified in Area Definitions table (F15142) will be used to adjust the worths for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs recover values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives allow you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to determine gross leasable areas (GLA) and gross lease occupied areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation approach from UDC table 15/OM that identifies the occupied location for an unit. Values are:

1: Select location values since the very first day of the month.

2: Select area worths as of the last day of the month.

3: Select area worths as of the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing choice. The system will then re-calculate tenancy.

1: Delete only. The process will end after the system erases records from F15141.

Note. If you go into 1 in the Deletion Method processing choice, you should still get in a calculation method and location definition to identify the records the systems chooses for deletion.

5. Deletion Method

Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date range, computation technique, and area meaning worths in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area meaning to use to calculate the occupied area for a system.

The base location type is used to compute unadjusted area worths for GLOA and GLA. If you go into change location types for GLOA and GLA, the system will apply those location amounts to the unadjusted area worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or vacant for the time duration from the dedication date to the lease begin date. Values are:

Blank: The unit is vacant.

1: The system is inhabited.

Lease Status

Specify which leases to select for processing based on the lease status