Enter a worth that specifies a location meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will apply the accumulation of GLOA and GLA adjustments to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area change 1-5)

Enter user-defined codes from UDC table 15/AR that define adjustments to the base area type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area modification 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base location type for gross leaseable location (GLA).

Program ID

The system shows among the following values:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area provides a summary of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease inhabited area (GLOA) and gross leasable area (GLA) for all systems in a structure or residential or commercial property for a specified period. You can offer the details from the R15141 report to brokers who are looking for residential or commercial properties to lease and to landlords who can supply the information to prospective renters.

When you run the R15141 program, the system:

- Uses the dates entered in the processing choices to identify the period of time, based on the lease dates, for which the estimations use.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment values from the Area Master table (F1514).

Processing alternatives enable you to specify how the system carries out the estimations, as well as whether the computations must be carried out for all lease statuses and lease types. You can also run the program for specific structure (company unit) classification codes to figure out tenancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).

You can run and save several versions of the R15141 program. For instance, you can run the program utilizing location worths from the very first of the month and after that run the program again using area worths from completion of the month. You can also run the R15141 program to acquire GLA and GLOA outcomes for a specified area meaning to ensure a more precise denominator estimation for share element denominator and renter exclusion guideline calculations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types defined in Area Definitions table (F15142) will be used to adjust the values for GLOA and GLA that are populated in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs recover worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to compute gross leasable areas (GLA) and gross lease occupied areas (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a computation approach from UDC table 15/OM that determines the occupied location for an unit. Values are:

1: Select area worths since the first day of the month.

2: Select location values as of the last day of the month.

3: Select location worths as of the 15th day of the month.

4: Select an average location for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing alternative. The system will then re-calculate tenancy.

1: Delete only. The procedure will end after the system deletes records from F15141.

Note. If you go into 1 in the Deletion Method processing choice, you should still enter a computation approach and area definition to determine the records the systems chooses for deletion.

5. Deletion Method

Specify how records are chosen for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date range, estimation method, and area definition values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area meaning to utilize to calculate the area for an unit.

The base area type is utilized to determine unadjusted location worths for GLOA and GLA. If you get in change area types for GLOA and GLA, the system will use those area totals up to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is inhabited or vacant for the time period from the dedication date to the lease begin date. Values are:

Blank: The system is vacant.

1: The unit is occupied.

Lease Status

Specify which rents to select for processing based upon the lease status